Salary Invoice Template | Free Payslip Templates

A salary invoice template is a professional format which is used to confirm the actual salary which is due or outstanding in the books of management. It is more likely a bill which is issued by human resource department to cash department or account department, holding significant information regarding the salary or pay amount of each and every employee. Typically, a salary invoice indicates the amount which must be paid to an employee on account of salary, wage or payroll as per mutually agreed employment agreement. Usually, an account department has set parameters which they need to follow before issuing a salary invoice. For instance; number of days each employee worked, any paid leave, number of sick leave availed during a month, the term of payments, any additional shift or duty performed and any deduction on account of loan, advance amount or installment. As far as payment receipt is concerned, a Payslip or Wage slip is printed when the amount is credited into the employee’s account.

Details of Salary Invoice

A salary invoice is the document which is the based against which salary slips are issued. A salary invoice can be known with the many other names and some of them are; pay invoice, credit salary invoice, wage invoice, Debit salary invoice and monthly pay invoice. Nonetheless, a salary invoice holds crucial significance, not only for employees but also for employers and accounting department. It is the part of employee payroll system and used for many purposes. A good accounting system understands how much a salary invoice can be crucial, not only for their system but also as evidence which can be presented in any court of law. In the same way, it brings joy and pleasant feelings in employees as they know, they are being paid against their all hard-work they’re done in the month.

Components of Salary Invoice

A salary invoice must include vital information regarding a payroll, where employer and employees are directly involved. That is the reason, all components used in a salary invoice are very significant. These are given below for better understanding;

• The title of Invoice

• A valid reference number

• Date of invoice

• Tax identification number or code

• Business name, logo and address

• Employee name, ID and details

• The month for which an employee is being paid

• Basic description

• Salary rank and other specifications

• Salary amount and net payment amount

• Payment Terms

• Balance details of provident and gratuity funds